The 9pm kitchen-table shift
Full day on the tools, then quotes, invoices, and payroll at night. A second, unpaid job.
AI AUTOMATION STUDIO — VANCOUVER, BC
Your business, running on autopilot.
We find the manual work eating your week — quoting, scheduling, invoicing, follow-ups — and build AI workflows that do it for you. Less busywork, more billable hours.
10+ yrs engineering · Silicon Valley background · Human-led delivery
AI receptionistsAppointment schedulingField-service dispatchBilling automationCRM follow-upsMarketing automationVoice AI contact centersWeb & mobile appsSystem integrationsSecurity auditsStaff augmentationWorkflow automationAI agents with guardrailsSelf-hosted automation
The problem
Where does your week actually go?
Not into the work that pays. Into the work around the work.
The 10pm call you missed
The highest-margin job of the week — gone to whoever picked up.
Quotes that take three days
And when they do go out, silence. No follow-up system, so they just die.
Dispatch by text message
Double-bookings, no-shows, techs calling “where to next?” — the whole day collapsing by noon.
The 40-minute no-show
Fuel, wages, and a slot you could have sold — all burned.
Invoices you chase for weeks
You did the work. Now you are begging to get paid for it.
The same job, typed three times
Phone, calendar, QuickBooks. Nothing talks to each other, so everything is wrong somewhere.
The dispatcher who quit
Three months of training walked out the door with them. The process lived in their head.
What we build
Here’s what changes
One connected system. Every workflow below kills one of those headaches — and they all talk to each other.
- The admin autopilot — quotes, invoices, and reminders generate themselves from the job record. The night shift disappears.
- The AI receptionist — every call answered in seconds, 24/7, booked straight into your calendar.
- The quoting workflow — quotes built and sent same-day, follow-ups automatic until they reply or book.
- The dispatch board — one live schedule: jobs assigned, techs notified, customers told when to expect you.
- Confirmations on autopilot — the customer confirms or reschedules before your tech ever rolls.
- The collections workflow — the invoice goes out the moment the job closes, with polite chases until it is paid.
- One source of truth — the job is entered once; calendar, invoice, payroll, and reports update themselves.
- Systems that don’t resign — the process lives in the workflow, not in someone’s head.
Services
Five ways to run on autopilot.
The workflows above are built from five practice areas. Pick one, or let us wire them together into a single system.
AI workflow automation
We map your operation into AI workflows — triggers, nodes, and 400+ integrations wired into the tools you already use. Self-hosted, so your data never leaves your business.
- Triggers from everywhere: webhooks, schedules, app events, chat
- AI agents with human-in-the-loop approvals and guardrails on high-impact steps
- Self-hosted in Canada or our private cloud — your data, your call
Voice AI & contact centers
Voice agents on your phone system or ours — deployed on your PBX or our cloud SIP stack. Full contact-center setup: IVR, intelligent routing, recording, analytics.
- Voice AI agents with no per-minute platform markup
- Your PBX or ours — SIP trunking, IVR design, and intelligent call routing
- Call recording, analytics, and CRM integration out of the box
Custom software
Websites, web apps, mobile apps, desktop apps, and integrations — designed, built, and shipped by senior engineers.
- Websites, web apps, mobile apps, and desktop apps from a single senior team
- System integrations with your CRM, calendar, phone system, and APIs
- You own the code — full documentation and handover on every build
Cybersecurity
We find the holes before someone else does. Practical security audits and hardening for businesses that can’t afford a breach.
- Plain-English audit of your website, apps, and infrastructure — issues ranked by risk, not jargon
- We fix what we find: access control, secrets, backups, and monitoring done right
- Ongoing protection plans so you stay secure, not just secure once
Staff augmentation
Vetted senior engineers in cybersecurity, DevOps, software, and AI join your team. Flexible, fast, accountable.
- Vetted senior engineers in cybersecurity, DevOps, software development, and AI
- Embedded in your team and managed through one accountable partner in Vancouver
- Scale up or down monthly — no recruitment cycle, no overhead
Voice AI
We speak fluent telephony.
The full telephony stack, handled by people who have shipped real-time communications for over a decade — on your PBX or our cloud SIP stack.
- SIP trunking
- PBX integration
- Number provisioning
- IVR design
- Call recording & analytics
- CRM integration
How we work
Consultation first.
That’s the what. Here’s the how: we don’t sell software — we find what’s worth automating, then build it.
- 01
Discovery call
Free, 30 minutes. You walk us through your operation; we spot where the time and money leak.
- 02
Process audit
We map your workflows end to end and rank every automation by payback — hours saved, revenue recovered.
- 03
Build
Workflows built in weeks, inside the tools you already use, wired into how you work.
- 04
Handover
You own everything. No lock-in, no hostage situations. We stay on only if you want us optimizing.
Proof
The receipts.
Three service businesses. Three operations that used to run on memory, texts, and late nights. Don’t take our word for it.
After-hours calls stopped going to voicemail.
“It is like hiring a receptionist who never sleeps, never quits, and never forgets to write the job down.”
— Owner, 6-truck HVAC company
Quotes stopped dying in the inbox.
“We did not need more leads. We needed to stop dropping the ones we had.”
— Owner, residential plumbing company
Invoices started paying themselves.
“I used to spend Sundays chasing money. Now the money chases itself.”
— Owner, electrical contracting firm
10+years of engineering
24/7AI coverage, every day
4practice areas
1accountable partner
Why Xenmos
Built by an engineer, not a sales team.
When you book a call with Xenmos, you talk to the person who will architect your system — a software engineer with 10+ years building for Silicon Valley companies, a WebRTC and full-stack specialist now based in Vancouver, BC. No sales reps, no handoffs, no telephone game between what you asked for and what gets built.
When the work needs more hands, we draw on a vetted partner network — senior engineers across cybersecurity, DevOps, software, and AI — managed directly from Vancouver. One accountable partner, senior people, honest delivery.
More about Xenmos- 10+ years software development
- Built for Silicon Valley companies
- WebRTC & full-stack specialist
- Based in Vancouver, BC
- Vetted senior partner network
Engagement
Three ways to work with us.
One accountable partner in Vancouver, whichever shape the work takes.
Project
Fixed-scope builds. We scope it, quote it, ship it — a defined outcome for a defined price.
Dedicated team
Engineers embedded in yours. Senior talent in cybersecurity, DevOps, software, and AI, working to your roadmap.
Partner network
White-label delivery through our vetted bench. We manage the people and the technical direction — you own the client relationship.
FAQ
Questions, answered.
It depends on the workflows — honest quote after a free discovery call. We scope against your actual operation, not a price list, and you will know the number before any work begins.
Most workflows go live in weeks, not months. Simple automations can ship in days; bigger builds run in weekly iterations so you see progress, not promises.
No. We build inside what you already use — your calendar, your accounting software, your CRM — and wire it together. Ripping everything out is the last resort, not the starting point.
You own everything we build — code, configurations, documentation, the lot. Nothing to uninstall, no contract holding you hostage. If it is not a fit, we will tell you before we build anything.
A proven workflow-automation stack — triggers, nodes, and hundreds of integrations, with custom code wherever it earns its keep. Voice AI on our own telephony stack. The rest is senior engineering.
Only if you want it to. We self-host your workflows on your server or in Canada — credentials encrypted, every execution inspectable, audit logs on. Your data stays yours.
Get started
Tell us where it hurts.
Free 30-minute discovery call. We’ll map your biggest leaks and tell you honestly what’s worth automating — even if the answer is “not much.”